Business travel

While it is accepted that work-related travel is an essential element in meeting the University’s goals, it is also recognised that we have a responsibility to ensure we travel responsibly and only when truly required.

When deciding how to travel for a particular journey, consider whether a virtual meeting could avoid the need for travel in the first place and if travel is required whether public transport, cycling, car sharing or the electric pool car could be used.

Virtual meetings

  • Teleconferencing Either use your own office phone to set this up or an external company, such as BT MeetMe or PowWow, which you arrange prior to the meeting.
  • Video conferencing Media Services offer a free, supported video conferencing service to staff through four managed suites located across campus.
  • Microsoft Lync Connect and work collaboratively in real-time with colleagues across campus.
  • Social media conferencing‌ Advances in technology are leading to creative approaches for international collaborative working.


  • Cycle mileage rate Claim a cycle mileage rate of 20 pence per mile for business journeys.

Rail and air

  • Key travel All advance business travel bookings should be made through this system in order to improve reporting, identify trends and reduce risk. We also receive carbon reports to support the work of the Environmental Sustainability Team.
  • Reducing air travel Information from academics examining how to reduce academia’s carbon footprint from air travel. Includes an FAQs paper with options and considerations to minimise flying.
  • Tyndall Centre travel strategy Includes a helpful decision tree and justification matrix.

Car travel

  • Car share mileage rate Claim five pence per passenger for private car business mileage in addition to the standard car mileage allowance.


  • Expenses University guidelines for claiming business travel expenses from all transport modes.


Did you know?

Flights account for 94% of our carbon emissions from business travel.